Code of conduct
Sabang Sajanikanta Mahavidyalaya
Lutunia, Sabang, Paschim Medinipur-721166
From the Desk of the Principal
Teachers, non-teaching staffs and students; it’s not the intention of the Institution to fasten the free minds to a set of rules where sensitivity cries wordlessly. As the poet said, “Where the mind is without fear and the head is held high, where knowledge is free…… into that heaven of freedom, my Father, let my country awake.”; we as an Institution believe in the same spirit. To tender fearlessness to one’s mind and to keep the knowledge free, the responsibilities are bestowed on the administration of the Institution. This is where the code of conduct becomes central. Discipline is the ultimate thing which makes any great thought to be implemented on the ground. It is the bridge between goals and accomplishment. “Code of Conduct” helps an Institute to make more disciplined and integrity in its functionality.
It may seem to some as a negative approach, as it often suggests what not to do but, we must remember that the great Philosopher, Aristotle once said, “What lies in our power to do, lie in our power not to do.” The “Code of Conduct” is equally important for all the stakeholders of the Mahavidyalaya. It constantly reminds us about our duty and responsibility, sets a balance between the authority and responsibility. I hope, everybody will follow the “Code of Conduct” of the Mahavidyalaya in a true spirit and constantly develop it with their invaluable suggestions. The Mahavidyalaya wishes to become an embodiment of academic excellence at the remote corner of rural West Bengal, and for that matter the Institution adopts this “Code of Conduct” upon itself.
Sabang Sajanikanta Mahavidyalaya
Code of Conduct & Ethics for the Principal / TIC
The Principal of an Institution should always be honest, fair, objective, supportive, protective and law abiding. He has to exhibit outstanding and strong leadership skills and empower all staff members and students to extract their maximum potential. He has to
- Implement the new ideas and plan to execute the vision and mission.
- Promote Institutional interaction and inculcate research development activities.
- Listen to the students’ ideas and set a supportive attitude.
- Ensure that the staff and students will be aware of rules, policies and procedures laid down by the college.
- Be fair in his disciplinary actions for all the members of teaching faculty, non-teaching staff and students.
- Recommend and forward communication to the authorities.
- Monitor, manage and educate the administration of the Institution and take remedial actions based on the stakeholders’ feedback.
- Execute any other qualitative and quantitative work for the welfare of the students and Institution.
- Empower all his staff and students to extract their maximum potential.
Code of Conduct for the HODs/Coordinators
Although there are specific guidelines in the statute, regulations and Act of the affiliating University, State Government and UGC circulated from time to time; yet, the following code of conducts will also to be followed in addition to these rules & resolutions for the betterment of academic environment of the Institution. All the Head of the Departments / Coordinators will be responsible for as well as accountable to look after the followings:
- Time table should be strictly followed by each and everybody to discharge his/her duties like teaching, research or innovation programme(s) of the department and the Institution.
- Regular departmental meeting (at least 4 times in every academic year) must be carried out. In the departmental meetings following agenda must be discussed:
- Students’ attendances of the department.
- Students’ grievances (if any) at departmental level
- Purchase of the Books (Text Book and Reference Book) and Journals
- Timely coverage of syllabus and allotment of provisional class on students’ demand
- Students’ performances (e., Trend analysis of the successive results of last 5 years).
- Dropdown case (if any) and the probable reason(s) behind the same
- Allotment of remedial and tutorial classes
- Analysis of students’ feedback and the steps taken keeping in tune with the demands arising from the feedback.
- Departmental achievements (if any)
- Departmental needs for the betterment of academic infrastructure
- Proper management of the departmental library
- Academic issues regarding department
- Departmental publication (if any)
- Students should be informed in advance regarding the non-holding of class(es) (if any) due to the leave of absence of the teacher. Head of the Department will have to take initiatives for informing the students regarding the same through the notice displayed in departmental Notice Board.
- Class(es) may be allotted provisional basis among the available teacher(s) ensuring that no class should be non-holding.
- Assisting in planning & implementation of academic programmes, like, arranging remedial classes, tutorials; organizing training programs, seminars / workshops / lecture etc, both at the Departmental level and Institutional level for enhancing academic competence of the students as well as of faculty members and non-teaching staffs.
- Departmental library should be maintained properly.
- Maintain correspondence relating to the administration / appraisal of the Department/ College to the appropriate authority.
- Administration and supervision of curricular, co-curricular / extra-curricular activities, and welfare of the Department / College, and proper maintenance of records.
- Compliance of the Act, University Statutes, Government Ordinances, Regulations, Rules and other Orders issued thereunder from time to time.
- Any other work relating to the Department / College as may be assigned to him/her by the Competent Authority / Statutory Bodies / various committees from time to time
- Looking after the general welfare of the of the students and teachers
- Observance and implementation of directives issued by Government, Directorate of Education / Higher Education / Affiliating University and other concerned authorities
- Timely submission of information / returns to different authorities viz. Government / University / University Grants Commission / Management etc. especially regarding Accounts matters
Code of Conduct for the Teachers
As our institution is, exclusively, an academic institution specially constituted for Teaching & Learning of Higher Education, so Teachers have to take crucial roles for the overall academic development of the Mahavidyalaya. For intra-departmental and inter-departmental quality enhancement; and for academic assurance, excellence and its upliftment; both Teachers & Students are in the central points and they have to act as an integral part of proper functioning; and the teachers have to maintain liaison with the college management. Teachers should take part and play a key role in different administrative duties / responsibilities time to time as and when allotted / assigned to as per requirements of the different subcommittees. Although there are specific guidelines in the statute, regulations and Act of the affiliating University, State Government and UGC circulated from time to time; yet, the following code of conducts will also to be followed in addition to these rules & resolutions for the betterment of academic environment of the Institution.
- Time table should be strictly followed by each and everybody to discharge his/her duties like teaching, research or innovation programme(s) of the department and the Institution.
- Students should be informed in advance regarding the non-holding class(es) (if any) due to leave of absence of the teacher. Head of the Department will have to take initiatives for informing the students regarding the same through the notice displayed in departmental Notice Board.
- To maintain and look after the regularities of the allotted class in time.
- Priorities should be given for the completion of the syllabus, and on requirement pedagogical analysis and measure should be taken into consideration.
- Lesson Plan / Unit Plan should be maintained properly.
- Priorities should be given to use of various ICT tools and techniques of education during the Classroom teaching. Different types of methodology of teaching may be adopted as per requirement depending on the quality of students.
- Participation in the teaching, research, and training programmes of the
Department / College
- Assisting in planning & implementation of academic programmes, like, arranging remedial classes, tutorials; organizing training programs, seminars / workshops / lecture etc., both at the Departmental level and Institutional level for enhancing academic competence of the students as well as faculty members and non-teaching staffs through faculty development programmes.
- To help in the admission process of students and to maintain the discipline of the Department / College.
- Should take part and play an active role in management of Departmental Library / College Library, Laboratory, Multigym, Auditorium, Seminar hall and Hostels as and when duty(ies) is/are allotted to him/her by the appropriate body /head of the departments.
- To maintain and provide updates relating to appraisal of the Department/ College / Teacher to the relevant authority the administration.
- Administration and supervision of curricular, co-curricular / extra-curricular activities, and programme relating to social welfare of the Department/College, and maintenance of its records.
- Compliance to the Act, University Statutes, Government Ordinances, Regulations, Rules and other Orders issued there under from time to time.
- Supervision of Examinations, setting of question papers, moderation and assessment of answer papers and such other work pertaining to the Examinations of Department / College and University as assigned.
- Any other work relating to the Department / College as may be assigned to him/her by the Competent / Statutory Authority from time to time
- To safe-guard the interests of teachers / non-teaching staff members and the Management
Professional Ethics of the Teacher:
A. Obligations towards Students
- Treat all students with love and affection.
- Provide an innovative and quality education.
- Interact with the students in a friendly manner.
- Collaborate & cooperative with fellow colleagues.
- Help, guide, encourage and assist students in their learning.
- Be good counselors and facilitators.
- Respect the value of being just and impartial to all students irrespective of their caste, creed, religion, sex, economic status, disability, language and place of birth.
- Facilitate students’ physical, social, intellectual, emotional, and moral development.
- Respect basic human dignity of the students in all aspects.
- Make planned and systematic efforts to facilitate the student to actualize his/her potential and talent.
- Transact the curriculum in conformity with the values enshrined in the Constitution of India.
- Adapt his/her teaching capability to the individual needs of students.
- Maintain the confidentiality of the information concerning students and dispenses such information only to those who are legitimately entitled to it.
- Refrain from subjecting any student to fear, trauma, anxiety, physical punishment, sexual abuse, and mental and emotional harassment.
- Keep a dignified demeanor commensurate with the expectations from a teacher as a role model.
B. Obligations towards Parents, Community and Society
- Establish a relationship of trust with parents/guardians in the interest of all round development of students.
- Be responsible and interact positively with parents and other stakeholders in educating the students.
- Desist from doing anything which is derogatory to the respect of the child or his/her parents/guardians.
- Strive to develop respect for the composite culture of India among students.
- Keep the country uppermost in mind, refrains from taking part in such activities as may spread feelings of hatred or enmity among different communities, religious or linguistic groups.
C. Obligations towards the Profession and Colleagues
- Strive for his/her continuous professional development.
- Create a culture that encourages purposeful collaboration and dialogue among colleagues and stakeholders.
- Take pride in the teaching profession and treat other members of the profession with respect and dignity.
- Refrain from engaging himself/herself in private tuition or private teaching activity.
- Refrain from accepting any gift, or favour that might impair or appear to influence professional decisions or actions.
- Refrain from making unsubstantiated allegations against colleagues or higher authorities.
- Avoid making derogatory statements about colleagues, especially in the front of pupils, other teachers, officials or parents.
- Respect the professional standing and opinions of his/her colleagues.
- Maintain confidentiality of information concerning colleagues and dispenses such information only when authorized to do so.
Code of Conduct for the Non-Teaching Staff
The non-teaching staff play a significant role in realizing the vision and goals of Sabang Sajanikanta Mahavidyalaya and contribute by way of hard working and dedication. The Mahavidyalaya hopes that the non-teaching staff shall maintain high standards of professional conduct, act with integrity and in a manner that will contribute to creating a positive image of the Mahavidyalaya.
Every staff member shall, therefore, have to –
- Remain on duty during college hours.
- Maintain honesty, integrity, fairness in the administration
- Adhere strictly to the laws and regulations of the college.
- Deal properly and positively with staff, students and the parents.
- Must not be absent from duty without official approval or approved sick leave.
- Every staff have a definite role to do function in a meaningful way.
- Uphold the ideals of Sabang Sajanikanta Mahavidyalaya and work for the development and realization of the vision and goals of the Institution,
- There should not be any gap/delay in the emergency service like electricity, water supply due to leave of absence. In such cases Head Clerk should take necessary action and arrangement / allotment of duty to fill the stop gap on an urgent basis.
- Abide by the rules and regulations of the college, and be diligent and punctual in carrying out all duties preferably in time,
- To finish all duties assigned in a time-bound manner to overcome the situation smoothly for the University, Department of Higher Education and UGC,
- Foster a spirit of respect, affection and gratitude towards the Mahavidyalaya and authority with full of etiquette and manners amongst the pupils,
- Be polite, honest and candid in interaction with others. Any shorts of problem received from any person should be immediately communicated to the immediate higher authority at their level and by no way involve personally in the official matter.
- Always carrying and helping attitude towards students, guardians, teachers or anyone who is/are asking for help.
- Official secrets should be maintained. Confidential documents should be maintained in the respective custodian level, and providing any passing confidential document to anyone without the permission of the competent authority should be treated a punishable offence.
- Behave in a respectful and courteous manner while dealing with all professional colleagues or other members of the Institution.
- Not to indulge in direct contact with a prospective student, shall make no promises or assertions with respect to consideration for admission or award of financial aid that are not consistent with existing policy or within the authority of the institutional framework.
Code of Conduct (Standards of behaviour for Security Guards) for the Security personnel
Personal Appearance: A Security Guard should
- Always wear presentable uniform, following the employer’s guidelines, by which he can be easily identifiable as a SECURITY GUARD during on duty.
- Wear and display photo-identity card issued whilst on duty.
Professional attitude and skills: A Security Guard should
- Greet visitors to the Mahavidyalaya in a friendly and courteous manner.
- Be friendly and non-discriminate on the grounds of gender, sexual orientation, marital status, race, nationality, ethnicity, religion or beliefs, disability, or any other difference in individuals.
- Carry out the duties in a professional and courteous manner with due regard and consideration to others.
- Behave with personal integrity and understanding.
- Use moderate language, which is not defamatory or abusive, when dealing with members of the public and colleagues.
- Be fit for work and remain alert at all times.
- Develop knowledge of local services and amenities appropriately.
General Conduct in Carrying Out the Duty: A Security Guard should
- Never solicit or accept any bribe or other consideration from any person.
- Not drink alcohol or be under the influence of alcohol or drugs.
- Not display preferential treatment towards individuals.
- Never carry any item which is or could be considered threatening
- Report all incidents to the management.
- Co-operate fully with members of the Police, Local Authority, SIA, and other statutory agencies with an interest in the Site/Company or the way they are run.
Organization values and standards – A Security Guard should
- Make himself familiar with the employing Institution /Company standards.
- Be perceptive of the employing Site/Company culture and values.
- Contribute to the goals and objectives of the employing Organization / Company.
Local ‘House’ rules: A Security Guard should
- Make yourself familiar with the Site he is working at i.e., Building Layout, Emergency Exits, Gates, CCTV, Muster Points, Fire Alarm Positions and Fire Fighting Equipment.
- Report any hazards or incidents that have occurred throughout the course of the night and the outcome of them in the incident book at end of every night.
- Look after and support the welfare and needs of your colleagues whilst on duty.
- Not use mobile phones during the duty hours except the emergency services.
Code of Conduct for Students
- Continuous and consecutive absence for 15 days should be liable for cancellation of candidature of students as per provision.
- Students must carry their multipurpose card e. Library cum Identity Cards each and every day when on campus and produce it on demand by the security guards or any authority of the Institute.
- Mobile phones must be kept in silent mode inside the lecture hall, seminar hall, library, computer lab, examination hall, syndicate and common room, etc. If this stricture is not followed by the students, then the college authority may confiscate the phone.
- Students must enter into the class before the scheduled time. No students will be allowed to enter the class after 5 minutes of scheduled time of initiation of class.
- Attendance in every class is mandatory.
- During class hours a student cannot go out of the classroom without the permission of the concerned teacher.
- Ragging of any sort is strictly prohibited and will be dealt with serious punitive measures. Institution follows a policy of zero tolerance towards ragging. Any student found guilty of inciting ragging or involved in it in any form will face the punitive measures – starting from cancellation of a session to rustication from the Institute.
- Absence from tests / examination / tutorials and non-submission of assignments in time will make a student ineligible for internal assessment. No excuse will be entertained thereafter.
- Students must participate in Sports, Socio-Cultural events conducted by the Students’ Union / College Authority time to time.
- Students’ Union office will remain open in the office time only.
- Office of the GS / Student’s representative will remain under lock & key beyond the office hour. Only GS / Student’s representative will be the custodian of this room for the Academic Session he/she is elected/selected/nominated.
- Member room also remain open in the office hours only and thereafter it will be under lock & key.
- During the period of vacation / recess when the teaching and learning period totally stopped, and The Students’ Union are not in function, at that time the keys of the Union office and member office must be in the custody of the College office until its functional state.
- Students are required to have at least 75% attendance on delivered class lectures of every subject to appear in the University Examination as per statutory provision of the University.
- Students have to park their vehicles within the stipulated parking space allotted by the College Authority.
- Both boys and girls’ students have to maintain the harmonious relation for enhancing the quality culture of a standard co-educational Institute.
- During leisure hours, students are advised to use the library, and computer lab.
- Students should stay away from any anti-social activities.
- Grievances (if any) should be immediately informed to the Grievance Redressal Cell for an immediate action.
- There are several following helplines launched for the students.
- GENERAL QUERIES, REQUEST OR COMPLAINT – [email protected]
- ANTI-RAGGING CELL – [email protected]
- SEXUAL HARASSMENT PREVENTION CELL (Visakha Cell)- [email protected]
- WOMEN’S CELL – [email protected]
- STUDENT’S REPRESENTATIVE – [email protected]
- SC/ST/OBC/ Minority Cell – [email protected]
- Smoking within the college campus is strictly prohibited and it should be treated as a punishable offence.
- The college campus is plastic free. Carrying of any kind of plastic bag / carry bag (below 70µ thickness) inside the campus is strictly prohibited.
- Waste materials should be placed in the proper dustbin according to category e., Biodegradable, Non-Biodegradable but recyclable, and Non-recyclable waste in Green, Yellow and Red dustbin respectively.
- All types of payment for fees should be done preferably through online mode, and offline mode of payment should be avoided as much as practicable.
- None of the payment should be made without any receipt. Transaction without any receipt within the campus should be treated as punishable offence.
- Details should be entered in the register while availing laboratory or library facility.
- Visitors are not allowed to meet the students in the classrooms.
- Students should take care of their belongings. The institution will not be responsible for any loss.
Library Code of Conduct
- While entering the Library, visitors / students / teachers are required to sign on respective registrar and leave their bags, hats etc., at the counter in the entrance.
- Maintain discipline and silence in the Library.
- Cell phone, Audio visuals & Eatables are restricted in the Library.
- While leaving the library, all the materials such as books, magazines, newspapers, chairs etc. should be kept in order and proper place.
- Do not put any pencil mark, book mark either on a book or on a journal/periodical/magazine.
- For the misbehavior and mischievous activities in the library, students will have to face serious consequences up to the level of expulsion from the Library for the whole term.
- Books overdue more than stipulated period of 15 days would be charged @ Rs. 2/- per day as a fine.
- While receiving or returning book, do come personally along with the library card. Users are not allowed to take away any book on behalf of their friend or anybody.
- While receiving/taking books, check the condition of the book and any damage therein should be reported to the library staff. Afterwards no complaints will be entertained and the last borrower will be held responsible for the act.
- The books lost by reader / borrower or due against his / her name more than one semester will be recovered from them either a replacement copy of the same or a printed cost of the book. A clearance certificate from the librarian is a must for getting the mark sheet from the college office.
- While issuing the books, the students should submit a requisition slip in the morning session and collect the books in the afternoon session. Without requisition slip no book will be issued.
Having enumerated all the points in the “Code of Conduct” it is meaningless until and unless we behave professionally with the spirit of ethics. Ethical behaviour should be accompanied by respect and courtesy to others in the profession. In a nutshell the following points should be kept in mind by all.
- Showing respect for all;
- Refraining from criticism to others;
- Always welcome constructive criticism for the betterment of the institution;
- Making certain when participating in joint activities that collaborators receive due credit for their contributions;
- Using the office, title and professional associations only for the conduct of official business.